Tegrity policies roundtable

Policies
Intellectual Property
At these colleges, faculty own what they do unless the college has separately paid them to develop materials for reuse
Recording retention policy
Both schools have a 2 year policy and will help faculty archive if needed
One college is doing 6 weeks after the term and asking faculty to move things they want to save to the private classroom. This prevents clutter and makes faculty think thoughtfully about what they want to retain, particularly since most recordings don't need to be retained. Might be really short given grade challenges and incompletes. One person asked about whether it might apply for legal discovery.
May need different policies for student recordings and test proctoring recordings. Pam from Tegrity reminds us that Tegrity allows the downloading and re uploading of content. There is also a 3rd party product that will download groups of recordings from the cloud
Student consent to be recorded
Syllabus statement informing students that they are being recorded; noting that faculty may redistribute but students may not
Other college says that if the recording contains readily identifiable students, then they need to get student permission before using the recording outside the class.
Slu.edu/capture - policies driven from the pedagogy - what kinds of classroom interaction would be appropriate for recording. Think about educational records and FERPA, for example.
UWT uses the blanket release form that everyone has to sign at the beginning of the quarter.
What about guest lecturers ? Ask ahead of time and get written permission from them in writing. Make sure they know that the information will be shared with the public via a public link.


Recording location scheduling - neither college has a policy since most recordings happen outside the classroom. ((idea - identify the best rooms for Tegrity and give scheduling priority in those rooms for faculty using the tool)). Most not using the remote administration, can be dangerous for all.

Recording access - both colleges manage access through the LMS

Download options - instructors make this determination, and to be responsible to consider copyrighted material. They should link to copyrighted material rather than recording it. Neither college monitors compliance with copyright .

duplication/ redistribution by students : students may make recordings unless prohibited by the instructor. However, students cannot redistribute without express permission of the instructor.

Closed captioning/ transcription - both colleges do on demand because the cost is prohibitive. At one college it is paid for by the disability services office. One way to manage is using old recordings from a previous quarter and send it to the transcriptionist. One person asked if the recordings are suppressed until the transcript is produced. May not need to think about the suppression issue of the recordings are not a requirement. If the recording is not in lieu of class time, then not required.

Ue for student assessments

Flipped classroom - both colleges permit

DVD distribution - one college only does it if a student is in a low bamdwidth area.